The key to getting users on board is to create regular accountability. The goal is if your employees have done it in the real world, it’s recorded in your CMMS software.
- Start with the same thing your employees start with every day—work orders. Make it clear that your team members must fill out and complete all work orders assigned to them (unless they're really still open and in progress). Once a week, run a report that shows all work orders assigned to each employee and all work orders completed and closed.
- Once a week, review the report with each maintenance worker, and emphasize that they are responsible for completing work orders in the system when they are complete in the real world.
- At first, use the meetings as coaching sessions. But after you're confident they understand the process and your expectations, hold them accountable and measure their performance. They will only do the things they know you are looking at, so don't stop giving them weekly feedback.
Move on to other measures once you're sure they've got the basics down and are meeting your expectations. Follow the same steps for each one.
Want a few tips from other maintenance managers who’ve been there? Contact us. We’re here to help.