The maintenance department is often faced with deciding the best way to get the job done. After all, it’s likely your team excels at fixing things, and maybe someone on your team has the reputation of being able to fix anything. So how do you know when it’s more efficient to outsource work than assign your internal staff to the task?
How CMMS Can Help
Your computerized maintenance management system (CMMS) can help you determine the best use of your team’s valuable time. You might hear this referred to as “decision support analysis.” Because CMMS excels at using data to calculate the true cost of any maintenance task, you can determine when you should assign a team member to the job and when it’s more efficient to call a specialist.
Returning to the HVAC repair example, a factory maintenance team is likely to have a great deal of training and experience with production equipment, while the HVAC system is unfamiliar. Even though your team may have the skills, it will likely take them longer to diagnose the problem. They’ll have to spend more time researching the issue, plus the chances are greater they’ll make a mistake or order the wrong parts. Now you have a staff member who’s been unable to work on their regularly assigned tasks when you could have paid a specialist to fix it faster and cheaper.
Data-Driven Decision Making
The two major issues for determining when it’s the right time for outsourcing are specialization and efficiency. With CMMS software, you know exactly how many hours your team members spend on any given task and the total cost of those repairs. You also know who is the most efficient at what jobs, and how many tasks need to be completed, and when. Using your CMMS data, you can make a solid decision based on hard facts.
Outsourcing benefits maintenance teams because it allows them to focus on their core competencies. Maintenance managers can outsource work wisely and use their internal resources more efficiently. Best of all, CMMS software provides data for backing up those decisions — helping your organization work more effectively and resourcefully.
How CMMS Software Can Help with Outsourcing Analysis
CMMS data is the ideal solution to help you determine when it pays to outsource. You can use CMMS data to analyze:
- Cost comparisons between doing the job internally versus calling in a supplier
- Team member efficiency, including specialization and ability
- Overall work volume
- Staffing levels, flexibility, expertise, and work quality
- Available tools, equipment, and technology
- Typical response times
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